What it is
AI meeting notes, action items and automations for online and in-person meetings
How it works
Circleback joins or records your meeting, then sends notes, action items and a transcript. Automations can create tasks, update your CRM or post a summary to Slack.
Seen on Circleback’s own product pages, help center and documentation, read November 1, 2026 (listed under Sources). We haven’t used Circleback ourselves.
Key features
- AI meeting notes and action items
- Bot or bot-free recording
- Mobile and Apple Watch apps
- Automations
- Speaker-labeled transcripts
- API, MCP and CLI
Setup & learning curve
Sign up free and connect your calendar.
Integrations
Support
Help center; priority support on Enterprise.
Real-world use cases
- Sales call notes into CRM
- Team standup notes
- In-person meeting notes on a phone
- Action items to Linear
What it costs
Free; Pro $15/user/mo, checked November 1, 2026
Prices checked November 1, 2026, from Circleback’s own pricing page unless noted. Prices change often, so check the official page before you buy.
- Free: $0, unlimited meetings, 30-day history, 2 teams.
- Pro: $15 per user a month (unlimited history, 1 year of recordings, automations).
- Business: $25 per user a month (admin roles, free viewers, 2 years of recordings).
- Enterprise: $35 per user a month (SSO, SCIM, HIPAA), with automatic volume discounts.
- 30% non-profit and 50% student discounts; prices in USD (official pricing, checked November 1, 2026).
Affiliate link. We may earn a commission at no extra cost to you. How we get paid
What we like
What to watch out for
- Free plan keeps only 30 days of history.
- Per-user pricing adds up for big teams.
- HIPAA and SSO only on the top plan.
- AI notes still need a quick check.
The fine print
- Cancel anytime from billing; plan changes are prorated.
- You need permission to record meetings where the law requires it.
- Backed by Y Combinator.
- Legitimacy signals we found: Y Combinator backing, published terms, a DPA and BAA, and a public status page.
Who it’s best for
Teams that want meeting notes that flow into their other tools.
- Teams that want notes and action items pushed into CRM, Notion, Slack and other tools.
- People who want a bot-free desktop recorder or phone app for in-person meetings.
- Companies needing HIPAA support on the Enterprise plan.
- Light users may find the free plan is enough.
The main alternative
Fireflies.ai Checked by Vetteroo
Fireflies.ai is a widely used AI meeting assistant with a free plan and many integrations.
What it costs: Free; Pro $10 per seat/mo billed annually, checked October 26, 2026
Read our Fireflies.ai review.
Pick Circleback if you…
- want automations into your CRM and tools.
- want a bot-free option.
- want simple cancel terms.
Pick Fireflies.ai if you…
- want a lower paid price.
- want the larger user base.
- want more built-in apps.
Our take
Circleback is a strong, well-built meeting notetaker with unusually fair billing terms, and the free plan is a good test; pay for Pro if you need history and automations.
Side by side
| Company | Best for | Starting price | Trial / refund |
|---|---|---|---|
| Circleback Checked by Vetteroo | Teams that want meeting notes that flow into their other tools | Free; Pro $15/user/mo See price (affiliate link) | Free plan; free trial on paid plans |
| Fireflies.ai Checked by Vetteroo | Teams that want automatic meeting transcripts, summaries and search | Free; Pro $10 per seat/mo billed annually, checked October 26, 2026 | Free plan |
Prices can change often. Check official pages for current prices.
What we checked
- Circleback's pricing, product pages and terms, read November 1, 2026
- Trustpilot, searched November 1, 2026 (no usable score for Circleback)
- Fireflies.ai's details: from our published review and its official pages, November 1, 2026
- The other official and outside pages listed under Sources (links checked November 1, 2026)
How we researched
We researched Circleback's official pricing, terms, product pages, help pages and outside reviews. We haven't used Circleback ourselves, so this is a research-based review, not a hands-on test.
Sources
Ready to try Circleback?
- Free plan with unlimited meetings
- Free; Pro $15/user/mo
Affiliate link. We may earn a commission at no extra cost to you. How we get paid
How we review
We read the company's own terms, test the sign-up or booking steps where we can, and compare it with alternatives. A commission never changes what we write. Read our disclosure.